CodeTwo CatMan is a free tool for sharing categories in Microsoft Outlook. The program is used to deploy identical categories on multiple workstations with MS Outlook. It eliminates the need to finger-type data on each machine. The categories are entered on just one computer and saved to a txt file to be placed on the network drive or alternatively WWW/FTP server. All users using Outlook with CodeTwo CatMan add-on may populate these categories in their mail clients. The application is free and easy to use and saves a lot of time otherwise spent on entering identical data on multiple computers. Each time the source of categories is appended i.e. a category is added or removed from the list, the program will automatically update this information to all Outlook clients utilizing the tool.

The program introduces the term of public and private categories. Public categories are common to all users on the network and are defined in an external configuration file. This file can be located in the local network, or on an FTP or WWW server. This means that also those employees who are on the move will be able to share public categories.